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Audit Report On Contracting

[ Table of Contents ]


Scope and approach

The audit consisted of 4 phases:

  1. A review of contracting policies and guidance

  2. A review of contracting practices and related processes, and control and reporting structure

  3. Interviews with management and users on responsibilities, and on any contracting issues

  4. A detail check of selected contracts against the Policies and supporting documentation considering the size and scope of FCAC.



The audit involved:

I. Review of contracting policy and review of framework for contracting activities

  • An assessment of FCAC contracting policy, guidance and practices

  • Discussions with the Contracts Officer and selected users of contracting regarding:

    • Current contracting activities

    • Advice and support provided by the Contracts Officer, including issuance of policy, guidance and training

    • Contracting documentation: approval forms, supporting documentation and Contracts Officer and RC approvals

    • Possible areas for improvement

  • A review of any observations and areas for improvement

II. Testing of contracts against FCAC and TBS policy and supporting documentation

  • A listing of all contracts issued between April 1, 2005 and October 31, 2005 to establish the sample population and selection of contracts for detailed testing.

  • A detailed check of a sample of contracts for:

    • Application of FCAC and TBS policy, in particular:

      • procurement process (including bid solicitation, justification for sole source)

      • services are rendered during the contract period

      • security requirements

      • approval of amendments to contract period and / or contract value

    • Evidence of appropriate review and Section 32 sign-off

    • Evidence of appropriate review and Section 34 sign-off

    • Arithmetic accuracy of the processed contract payment

    • Posting of contract payments to the appropriate general ledger accounts and accounting period

  • A review with FCAC management of testing results and areas for improvement

III. Reporting on the contracting audit

  • A review of the audit results and report with FCAC management

  • Provide an audit report on the results of the contracting audit to the FCAC Audit Committee

IV. Client group and responsibilities

  • FCAC management is the client for the purposes of this audit. FCAC management provided timely access to the relevant personnel and documents.


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Date Modified:
2011-05-05